Migrant And Bilingual

OSPI Transitional Bilingual Instruction Program Personnel Guidelines

Q: Are teachers who serve TBIP students required to hold ELL/Bilingual endorsements?
Q: Are teachers who serve TBIP students required to receive staff development specific to instruction of EL students?
Q: Should staff providing primary language instructional support be assessed for native language and English proficiency?
Q: Who is responsible for providing TBIP-eligible students the primary, direct instruction?
Q: Must TBIP para-professionals be under direct supervision of certificated staff?

Time and Effort Reporting

What is time and effort reporting?

Federal regulations require that any salaries and benefits charged to a federal award(s) must be based on documentation that meets the following criteria in order to be allowable:

  • The employee’s time must be documented in writing.
  • The documentation must reflect the actual time spent by the employee on activities of the federal program(s) being charged.
  • The period covered by the documentation may not exceed one month unless an approved substitute system is in place or a semi-annual certification is used to report time and effort for a single cost objective.
  • The documentation must account for all of the employee’s time for the period covered (including state/local activities).
  • This requirement applies to all federal awards and sub awards, including those received directly from the federal government, unless specifically excepted by OMB. It is required under 2 CFR 225, formerly Federal OMB Circular A-87 “Cost Principles of State, Local and Indian Tribal Governments.”

Why are time and effort reports needed?

Time and effort reports are required to document that federal funds were charged only for time actually worked on allowable cost activities and, ensure that federal programs paid only their proportionate share of personnel costs.

Who is required to prepare time and effort reports?

Time and effort reports should be prepared by all certificated and classified staff with salary and benefits that are charged:
  • Directly to a federal award.
  • Directly to multiple federal awards.
  • Directly to any combination of a federal award and other federal, state or local fund sources.

Program Contacts

Alyssa St. Hilaire
Bilingual Coordinator
(509) 222-6491
Angela Chavez-Lara
Spanish Translator/Interpreter
(509) 222-6467
Blanca Harvey
Dual Language Facilitator/Bilingual Literacy Coach
(509) 222-6899
Laurie Sarver
Secondary Bilingual Literacy Coach
(509) 222-2739
Crystal Ramos
Bilingual Literacy Coach
(509) 222-6921