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Human Resources & Leave

Human Resources

Leave

  • Per Board Policy 5320 and Regulation 5320:

    • Sick Leave: Employees may use accrued sick leave for purposes outlined in the Family Care Act (RCW 49.12.270) and their respective bargaining agreements.
    • Emergency Leave: Unless otherwise stated in the respective bargaining agreements, employees may request use of accrued sick leave for emergency purposes, defined as an event or unforeseen combination of circumstances which calls for immediate action on the part of the employee, which cannot be attended to outside of the employee’s regular work hours. Emergency leave must be approved by the employee’s supervisor(s) at the time of the emergency.
    • Personal Leave: Employees who are allowed personal leave may use available leave during the year with prior approval from their supervisor, within the terms of the collective bargaining agreement.
    • Vacation Leave: Employees who are allowed vacation leave may use accrued leave during the year with prior approval from their supervisor, within the terms of the collective bargaining agreement. The approval and use of vacation leave during the school day, however, is strongly discouraged by employees whose work year consists of 202 days or less.

  • Approval of unpaid leave will be made on a case-by-case basis in conjunction with the supervisor and the Assistant Superintendent of Operations or the Director of Human Resources prior to the employee’s absence.

     

    Per Board Policy 5320 and Regulation 5320:

    • Unpaid Holidays for Reason of Faith or Conscience: Employees who are contracted for less than twelve (12) consecutive months may request two (2) unpaid holidays per calendar year for reasons of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization unless the employee’s absence poses an undue hardship on the employer or the employee is necessary to maintain public safety.
    • Unpaid Leave: Except for a leave for unpaid Holidays for Reason of Faith or Conscience, unpaid leave is not a recognized right of any employee group. Employee requests for unpaid leave will be reviewed on a case-by-case basis. 

  • Per Board Policy 5321:

    • Federal Family and Medical Leave (FMLA): Employees who are eligible under the conditions of the Family and Medical Leave Act may take up to twelve (12) weeks of unpaid leave during the twelve (12) month period from September through August.
    • State Paid Family and Medical Leave (PFMLA): Paid family and medical leave are benefits administered by the Washington State Employment Security Department.

  • Per Board Policy 5320 and Regulation 5320:

    • Bereavement Leave: Employees who are allowed bereavement leave may use it during the year with prior approval from their supervisor, within the terms of the collective bargaining agreement. The number of days granted per occasion shall be mutually determined between the employee and the supervisor, taking into consideration the relationship of the deceased, the travel time needed, and the responsibility of the employee in the bereavement arrangements. Proof of death may be required by the Human Resources Department.
    • Leave of Absence: Approval of an employee’s request for a leave of absence will be reviewed on a case-by-case basis, within the terms of the collective bargaining agreement.

     

    Per Board Policy 5324:

    • Military Leave: The district shall grant military leave as provided by law to each staff member who is a member of the U.S. Military Reserve Unit or the Washington National Guard for a period not to exceed 21 days beginning October 1 and ending the following September 30.
    • Military Leave for a Spouse: The district will allow an employee who is the spouse of a military member to take up to fifteen (15) days of unpaid leave during a period of military conflict when the spouse in on leave or prior to deployment.

     

    Per Board Policy 5325:

    • Jury Duty: The district shall grant leaves to staff for the days they are required to serve on a jury.

  • Timecard Online is how employees request leave for approval and payment. Timecards can be accessed in Employee Online. For more direction on Timecard Online, please check with your supervisor and/or payroll secretary.

    Timecard / Employee Online

  • Absence Reporting (Red Rover)    Sub & Casual Sick Leave Request

  • Donation of Sick Leave (Certificated or Classified Employees):

    1. Recipient must be a Kennewick School District employee who has been approved to receive donated leave.
    2. Donor must have accumulated more than twenty-two (22) days (minimum 176 hours/classified employee) of sick leave. No transfer of leave shall cause the donor's balance to fall below the minimum number of hours. Accumulated sick leave hours are recorded on your check stub each month and can be viewed on Employee Online/Leave Tracking.
    3. Donated leave shall be in  one-day increments, a "day" being the contracted hours of the donor. The day wll be converted to hours when transferred to the recipient's shared leave account.
    4. Contributions of donated leave shall be on a voluntary basis and the names of the donors will be kept confidential.

    Donation of Annual (Vacation) Leave (Classified Employees Only):

    1. Recipient must be a classified employee who is eligible to earn vacation leave and who has been approved to receive donated leave.
    2. Donor must have accumulated more than ten (10) days of annual (vacation) leave. No transfer of leave shall cause the donor's balance to fall below ten days, or eighty (80) hours of annual leave for an eight-hour day employee.
    3. Donated leave shall be in one-day increments, a day being the contracted hours of the donor. The day will be converted to hours when transferred to the recipient's shared leave account.
    4. Contributions of donated leave shall be on a voluntary basis and the names of the donors will be kept confidential.

    Employee Shared Leave Donation Form

Resignation or Retirement

    • Teachers are requested to inform Human Resources in March if they do not plan to return for the next school year.
    • Classified employees must give notice ten (10) working days prior to the date you plan to resign.
    • For retirement, it is recommended that you give notice 2-3 months before retirement dates.

     

    All resignations or retirements must be submitted using the district Resign/Retire form in Employee Online. All resignations and retirements must be approved by the School Board. You will receive a letter from the Human Resources Department after your request has been approved. Please notify Payroll of your forwarding address for correct mailings of W-2 forms.

  • When leaving the employ of the district, insurance coverage may be continued at the employee’s expense for up to 18 months depending on the reason for termination. For specific details, contact Payroll at (509) 222-5044.

  • If you wish to withdraw the money that has been deducted from your check for retirement, you may do so after you receive your final paycheck. Forms to request withdrawal from the State retirement system are available from Payroll at (509) 222-5044.

Human Resources Contacts

Human Resources Main Number: (509) 222-5010

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